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Bylaws 
of the Romanian Special Interest Group on Computer-Human Interaction 
of the Association for Computing Machinery

Article I - Name and Scope
1. This organization shall be called the Romanian Association for Computing Machinery Special Interest Group on Computer-Human Interaction, also known as SIGCHI Romania, or RoCHI for short. In these bylaws it is referred to as the Chapter; the Association for Computing Machinery is referred to as the ACM.
2. The scope of the Chapter is Human-Computer Interaction (HCI). “Human-computer interaction is a discipline concerned with the design, evaluation and implementation of interactive computing systems for human use and with the study of major phenomena surrounding them.” (ACM SIGCHI Curricula for Human-Computer Interaction)
3. The Chapter will support activities complimentary to ACM SIGCHI, the ACM, and other ACM activities in Romania.

Article II - Purpose
1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:
a. To promote increased knowledge of and greater interest in the science, design, development and applications of modern computing in HCI.
b. A means of communication between persons having an interest in HCI, from both academia and industry.
2. The activities of this Chapter will include the possible following:
a. Collecting and disseminating information through a newsletter, or other publication.
b. Sponsoring or co-sponsoring meetings, discussion groups, workshops, and conferences.
c. Working with other ACM units on activities such as lectures, professional development seminars and technical briefings.
3. The Chapter is chartered by the ACM. It is formed and will operate under the sponsorship of the ACM, the Membership Activities Board, and the SIG Board.

Article III - Membership
1. Membership in the Chapter shall be open to all ACM members and nonmembers, upon request and payment of any local dues. 
2. Voting membership in the Chapter shall be granted to all ACM members and ACM SIG members. 
3. Student membership shall be open to all full-time students. Student membership dues shall not exceed 75 percent of regular member dues.

Article IV - Officers
1. The officers of this Chapter shall be: Chair, Vice-Chair with Publications, Vice-Chair with Conferences, Vice-Chair with Education, Secretary / Treasurer. 
2. At least 3 officers of the Chapter must be voting members of the ACM.
3. The officers shall be elected by a plurality of the votes. They shall take office on a date that is the closest possible to July, 1st and serve for three years.

Article V - Duties of Officers
1. The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The Chair shall preside at all meetings of the chapter and of its Executive Council. 
a. With the advise of the Chapter's Executive Council, the Chair shall appoint all members of committees of this Chapter and all Committee Chairs.
b. With the advise of the Chapter's Executive Council, the Chair shall make everything to preserve some balance between involvements of persons.
2. A Vice-Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Chapter, and perform other duties that may be assigned by the Chair.
3. The duties of the Vice-Chair with Publications include: the management of RoCHI journal and RoCHI book series, such as the appointment of editorial board members, editors-in-chief, and liason with the publisher.
4. The duties of the Vice-Chair with Conferences include: the management of RoCHI conferences, such as the appointment of program committee members, conference chair / program chair, location and date.
5. The duties of the Vice-Chair with Education include: establish, maintain, and distribute a mailing list of all persons interested by education in HCI, whatever the level is (from Bachelors to Ph.D.) or whatever the purpose is (from schools to industries and education groups),  establish, maintain, and distribute a list of courses and formations on HCI in Romania and will examine their relationship with the ACM SIGCHI Curricula on HCI.

6. The Secretary / Treasurer shall keep the minutes of all Chapter and Executive Council meetings. Other duties include:
a. Preparation of the annual report for presentation at the election meeting.
b. Preparation of the Chapter's activity report and officer contact information, and submission of these to ACM headquarters.
c. Submission of any proposed amendment to these bylaws to the Chair of the Membership Activities Board. 
d. Proposed amendments must be approved before they can be submitted to the Chapter's membership for a vote.
e. Perform other duties as assigned by the Chair.

Article VI - Executive Council
There is no requirement that there be an Executive Council, but if there is one, the Chair would be the presiding officer. If there is no specific Executive Council, the set of officers is the Executive Council.
1. The Executive Council shall consist of the Chapter officers, the immediate past Chair, and chairs of the Chapter's standing committees.
2. The term of the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on a date that is the closest possible to every June, 1st and serve for one year.

Article VII - Standing Committees
1. The standing committees of the Chapter shall be Publications, Conferences, Education, and any foreseeable responsibility demanded as the Chapter activities are growing (e.g. Arrangements, Membership, Workshop Organization).
2. General information and first contact with the Chapter will be accessible through the chi-romania@acm.org address. This address is primarily intended for persons wanting a first contact with the Chapter.

Article VIII - Temporary Committees
With the advice of the Chapter's Executive Council, the Chair may appoint such temporary committees as appropriate.

Article IX - Meetings
1. Meetings shall be held as planned by the Program Committee. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association. 
2. The Annual Business Meeting should be held at the last meeting of the program year. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the election of officers shall be held. 
3. Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.

Article X - Disbursements and Dues
1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
2. Dues shall be fixed annually by the Executive Council.

Article XI - Amendment and Voting Procedures
1. All proposed changes to these Chapter Bylaws shall be approved by the Chairs of the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.
2. No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as 40 percent of the voting membership of the Chapter attending the meeting or at least 5 voting members, whichever is greater.
3. A simple majority of the voting members present shall be required to carry a motion.
4. Officers will be elected by a plurality of votes cast. If the election is conducted by mail ballot, sufficient ballots must be returned to have constituted a quorum.

Article XII - Dissolution of the Chapter
1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.

 

 Actualizat pe 17 Iunie 2003 de Costin Pribeanu<pribeanu@ici.ro>